Receptionist /Office Assistant - Bilingual Required

ILP is looking for a bi-lingual, people friendly Receptionist/ Office Assistant as the new member of the ILP Team. We are a hard working, nonprofit, professional organization, and we need daily telephone and admin. support in client services and operations. This position will undertake a variety of office tasks and work diligently under pressure. The person will be  confortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results and outcomes.

Responsibilities:

• Assist with all office and operation tasks.
• Assist with coordinating communications, preparing reports, invoices, budgets, presentations, PowerPoints, etc
• Be the Director of 1st impression in the front office and on the telephone.
• Must be Computer Literate 
• Must be Office Equipment Literate and comfortable with all types of office machinery, scanners, etc
• Sort and distribute mail and communications from client/riders, funders, partners, etc
• Create and update calendars and records, ensuring accuracy and validity of information
• Schedule and plan meetings, program reviews, and calendar events
• Monitor level of supplies and handles ordering in a cost effective manner, tracks cost of goods data base for invoicing of services
• Resolve office related equipment malfunctions and responds to requests or issues
• Coordinates with ILP Team to ensure compliance with established policies and contract requirements
• Maintain trusting relationships with client/riders, funders, program supporters, program partners, suppliers, volunteers and colleagues
• Perform other duties as needed
• Represent ILP at Community Faires, Health Community Centers as needed.
• Must be fluent in Spanish