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Staff Assistant

Internal Revenue Service | Riverside, CA

Posted Date 3/17/2023
Description Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at www.jobs.irs.govWHAT IS THE INFORMATION TECHNOLOGY (IT)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
May be filled anywhere in the IT organization.

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.


Reviews and analyzes the effectiveness of operating procedures, work flow, inter-functional coordination, and organization of an operating division's or business unit's operations through personal observation, conferences, and status reports and data. Prepares resulting documents from these reviews, reporting on progress toward achievement of program initiatives and subsequent recommendations.

Plans, organizes, and/or leads all phases of multifunctional efforts to evaluate plans and proposals of projects involving broad areas of work processes, operational practices, and integration between various functional areas. Projects and studies involve providing technical expertise; directing the analysis and evaluation of plans and proposals of projects; assessing accomplishment of program and management goals and objectives; and prescribing or formulating new/revised policy.

Assesses impact of new or modified program requirements. Prepares long-range forecasts of developments relevant to areas of expertise. Identifies and analyzes critical problems and issues, the timing and sequence of key program events and milestones, resource utilization, and constraints, and coordination of management controls. Develops innovative solutions, documents findings and conclusions, and makes presentations.

Exercises financial plan management responsibility for the operating division or business unit. Prepares, maintains, and executes the financial plan involving all categories of expenditures. Reviews, analyzes, makes recommendations, and/or develops contingency plans based on financial analyses and reports. Identifies trends and anticipates any adverse impact on budget and/or work plans.

Monitors and evaluates the division's or business unit's organizational structure, ensuring that Authorized Staffing Pattern (ASP) and span of control guidelines are met. Reviews all proposed changes and provides analysis and assessment in relation to the currently-approved organizational template, funding availability, and sound position management principles. Recommends acceptance of and/or modifications to the proposed change(s) to top management.Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

You must meet the following requirements by the closing date of this announcemen




SPECIALIZED EXPERIENCE:
SPECIALIZED EXPERIENCE GS-12: To be eligible for this position at this grade level, you must have one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal service. Specialized experience for this position includes: Demonstrated knowledge and skill in acquiring, validating, and analyzing information, drawing conclusions, forecasting work, and developing alternatives; Knowledge of extensive operating programs and the interrelationships among them to perform program analysis; Skill to deal efficiently and effectively with top level executives, as well as taxpayers, to establish and maintain effective relationships and gain confidence and cooperation; Skill in written and oral communications sufficient to prepare and present findings and recommendations, carry out specific action regarding controversial issues, and develop material for use in public speaking engagements.

SPECIALIZED EXPERIENCE GS-13: To be eligible for this position at this grade level, you must have one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Specialized experience for this position includes: Demonstrated extensive analytical and evaluative methods and understanding of the administration of programs to participate in the assessment of program development, determine appropriate evaluation and measurement techniques, identify significant program or resource issues, and improve management processes and systems. Extensive knowledge of the operating division's organization, policies, practices, and program objectives sufficient to participate in the development of guidance, assessment of resource utilization, and development and implementation of changes to current processes and procedures. In addition, your experience should demonstrate the ability to apply practices and methods of financial management, this can be demonstrated by assignments where you prepared and maintained the financial plan involving all categories of expenditures and participated in the budget process involving financial review and analysis; Oral and written communication techniques to present plans and proposals convincingly, negotiate effectively, and reconcile conflicting interests and points of view, as well as the ability to maintain effective relationship with others sufficient to reach agreement on changed work practices and objectives.


For more information on qualifications please refer to OPM's Qualifications Standards.

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